OX BOTTOM MANOR COMMUNITY ASSOCIATION, INC.
MINUTES OF THE BOARD OF DIRECTORS MEETING
MARCH 11, 2003

Meeting held at Bannerman Place, 1508 Bannerman Road, 6:30 p.m.
Board members present:

Robert Hicks, Steve Spook, Steve Stolting and Sharon Elsberry

Meeting called to order at 6:35 p.m. by President, Robert Hicks

The board elected the following officers:
Robert Hicks- President
Melinda Halvorsen-Vice President
Steve Spook-Secretary
Steve, Stolting- Board Member
Sharon Elsberry- Treasurer

Assignment of board member’s tasks/duties:
Melinda Halvorsen: Legal Contact/Fall Picnic
Robert Hicks: Landscape
Steve Spook: ACC
Steve Stolting: Maintenance/Repairs
Sharon Elsberry: floater
Motion to approve board assignments and position: Steve Stolting
Second: Sharon
Vote: all in favor

Financial Reports for January and February 2003 submitted. Total assets as of February 28, 2003 were $105,187.44.
Motion to accept financial reports: Steve Spook
Second: Steve Stolting
Vote: all in favor

Budget Adjustments: The board voted to make several changes to the 2003 budget. The changes are as follows:
Capital Improvements increased to $13,000.00
Legal Services decreased to $5,000.00
Fall Picnic increased to $6,000.00
Miscellaneous decreased to $2,328.25

Irrigation Repair:
Jason Black submitted an irrigation repair report including a proposal to repair the electrical problem at the Spanish Moss entrance. Motion to accept Jason’s estimate at $200-$400: Sharon
Second: Steve Spook
Vote: all in favor

David Theriaque sent a list of pending legal items. The board officially acknowledged approval of the Barlow’s plan to screen their RV. The fence is completed and the landscaping will be installed by April 8, 2003.
Motion by Steve Spook: Deadline for completion, April 8, 2003
Second: Sharon
Vote: all in favor

Legal Representative:
The board voted previously to have Robert Hicks meet with the association attorney, David Theriaque, to discuss the legal spending and to offer a monthly retainer fee in an attempt to lower the fees assessed to the community. Robert reported that David said he is not interested in a retainer arrangement at all and was not certain that he wished to continue representing the association.

David will call Robert on Wednesday to give his answer on whether or not he wishes to remain as legal counsel for Ox Bottom Manor.

Pool and pool house plan on Quail Ridge submitted for ACC approval reviewed and discussed. Steve & Bryan reviewed the site and recommended a variance for this plan. The board members will review the plan before voting to issue the variance for the setback.

All bills submitted were approved:
Betts, Rogers, CPA CPA services $ 250.00
One Hour Signs board meeting signs 53.75
Target Copy Center cov. & restrictions 45.80
Preston Devall mailboxes 118.25

Meeting adjourned.