OX BOTTOM MANOR COMMUNITY ASSOCIATION, INC.
MINUTES OF THE BOARD OF DIRECTORS MEETING
September 9, 2003

Meeting held at Bannerman Place, 1508 Bannerman Road

Board members present:
Robert Hicks, Steve Spook and Sharon Elsberry

Meeting called to order at 6:27 p.m. by President, Robert Hicks

Minutes from the August 12, 2003 board meeting approved as submitted.
Motion: Sharon
Second: Steve Spook
Vote: All in favor

Vacancy on the Board:
Melinda Halvorsen has moved out of the community and therefore resigned. The board can appoint a replacement to finish out her term. Frank McClean was a candidate in the last election receiving the next most votes.
Robert motioned to appoint Frank McClean.
Second: Sharon
Vote: All in favor

Enforcement Issues: Otway house on Sinkola Dr. un-maintained
Several notices were mailed with the violations noted. The yard was mowed recently although the entire property needs maintenance. Marie received a letter from the owner’s attorney that they are in the middle of filing for bankruptcy and not to contact the owners directly. The board voted to send a final notice for maintenance to the attorney. If the property is not maintained by the deadline, the board has authorized Jason Black of Eagles Eye Landscaping to mow, trim hedges and complete the maintenance. The bill will be sent to the attorney.

Lighting at entrances: Robert discussed a proposal from Carlos of Illuminations, Inc. to add more lighting and replace old fixtures at the entrances. Steve Spook had to leave the meeting early which left the board without a quorum. This proposal was tabled.

Pavers at Hawk Meadow: Robert met with Cox Asphalt to repair and replace the brick pavers at this entrance. The proposal was for asphalt only at $1,000. The contractor would require a brick mason to complete the job. Jason Black offered to look at the site and report back to the board for possible repair.

Landscaping Improvements: Jason Black of Eagles Eye presented a preliminary drawing with proposed changes to the Hawk Meadow entrance. This project included removing some of the dead material and replacement of the grass and Indian Hawthorns. Jason will present a proposal to include the plants and pricing for board approval.

Financial Reports submitted for August 2003.
Motion to accept the financial reports: Sharon
Second: Steve Spook
Vote: All in favor

Community Park: Robert reported that one of the main items ranked on the survey was a community park. Robert & Steve Spook recently met with the City Parks & Rec. Dept. officials about development of a community park near the holding pond/green space on Meadow Ridge Road. The park ownership would stay with the city, the association would maintain and improve the area. The park would be for exclusive use of Ox Bottom residents. All adjoining residents will be surveyed before anything is implemented by the association. The early stages of the project would include landscaping and walking trails. A Park Committee was formed to include: Mike Wernke, Mark Zubaly, Grizel Ipek and Loyd Childree.

ACC Report: Bryan Seaquist
Bryan will submit a revised list of violations to the Board before the next meeting.

Fall Picnic:
Marie scheduled the fall picnic on Saturday, October 18, 2003 at Hawks Rise Elementary. A separate flyer announcing this event will be mailed to all homeowners.

Meeting adjourned at 7:30 p.m.