OX BOTTOM MANOR COMMUNITY ASSOCIATION, INC.
MINUTES OF THE BOARD OF DIRECTORS MEETING
October 14, 2003

Meeting held at Bannerman Place, 1508 Bannerman Road

Board members present:
Robert Hicks, Steve Spook, Steve Stolting, Frank McClean and Sharon Elsberry

Meeting called to order at 6:33 p.m. by President, Robert Hicks

Minutes from the September 9, 2003 board meeting approved as submitted.
Motion: Sharon
Second: Frank
Vote: All in favor

Financial Report: September 30, 2003
The board voted all in favor of accepting the financial report. Marie reported a total of $1,720.23 in delinquent dues.

Fall Picnic Update: Kathy Reardon
Kathy reported reserving a clown for the event in addition to a sno-cone machine and popcorn machine. Volunteers were requested to show up early to help set up.

Ox Bottom Manor Logo Proposals:
Robert submitted three logo designs for possible new signs at Nester & Heritage Entrances in a joint venture with SummerBrooke. If SummerBrooke would allow Ox Bottom Manor to affix their signs on the existing columns, the maintenance expenses would be shared. The Board decided on logo design #3 with minor adjustments. The new logo will be used on the website and on all Ox Bottom Manor correspondence.

Capital Improvements:
Common Areas' Lighting: Robert submitted a revised proposal from Illuminations, Inc. to increase the lighting at the entrances. The neighborhood survey conducted several months ago had entrance lighting listed as a top priority by the neighbors. The Illuminations proposal included lighting at all entrances and islands. The proposal was unclear as to what existing lighting would be utilized. Robert will have Carlos indicate what current fixtures will be used on the proposal. The proposal was tabled until the next meeting for further information. The Board decided to enhance one entrance at a time beginning with the entrance at Ox Bottom Manor Drive & Ox Bottom Road.

Landscaping Improvements: Jason Black of Eagles Eye Landscaping submitted a detailed proposal for the Hawk Meadow entrance and island plantings. The board requested that Jason indicate what plants in the island can be salvaged and to list the items in priority order. Sharon, Steve Spook and Frank all volunteered to meet with Jason on site to discuss the plantings. This proposal will be voted on at the next meeting.

Community Park: Robert reported that he was waiting on an update from the City Parks & Recreation Department and City Streets & Drainage. The City is working with their legal department regarding possible installation of a fence around the holding pond on Meadow Ridge near Glasgow. They will notify Robert of any meeting concerning this park space or any new developments.

ACC Report: Bryan Seaquist reported that the owners of the playhouse in violation will submit a plan to screen the structure. The boat owners in violation have moved the boats.
The house on Cotillion Circle in need of maintenance has had some work completed including the pool.

Legal Business - Lots 44 & 56
John Forehand, the attorney that drafted the variances said that Mr. Connor had a legal right to issue the variances at that time. Robert will continue to check with Mr. Pitts twice a month to see if any applications for permits were submitted. No further legal expenses concerning this issue were approved by the board at this time.

All bills submitted were approved.

Other Business: Marie requested that the association become a “Business Partner” with Hawks Rise Elementary School. The partnership can be in the form of volunteerism or donations. The Board voted to approve sponsorship as a Gold Member at $250.00 for the year. Motion to approve $250.00 to become a partner with the school: Frank
Second: Steve Spook
Vote: Robert, Steve Spook, Sharon, Frank voted yes. Steve Stolting voted no.

Meeting adjourned.