OX BOTTOM MANOR COMMUNITY ASSOCIATION, INC.
MINUTES OF THE BOARD OF DIRECTORS MEETING
January 14, 2004

Meeting held at Bannerman Place, 1508 Bannerman Road

Board members present:
Robert Hicks, Steve Spook, Frank McClean, Sharon Elsberry & Steve Stolting

Meeting called to order at 6:35 p.m. by President, Robert Hicks

Minutes from the November 19, 2003 board meeting approved as submitted.
Motion: Sharon
Second: Steve Stolting
Vote: All in favor

Financial Reports: November and December 2003
Motion to accept November Financial Report: Frank
Second: Sharon
Vote: all in favor

Motion to accept December Financial Report subject to amending category assignment regarding holiday decorations: Sharon
Second: Robert
Vote: All in favor

ACC Report: Bryan Seaquist
Bryan reported that a couple of violation notices had been mailed out to homeowners. The owner at the corner of Heritage Ridge and Meadow Ridge was notified that he needed to replace the sod on the right-of-way damaged by his improvements. Marie will check with the City to request they repair the area because the homeowner refused.

Capital Improvements Update:
Three of the Board members met with Jason of Eagles Eye on site to review his landscape/maintenance proposal for the entrances. Some of the pruning and clean-up has been completed and the Hawk Meadow Island will have new sod installed soon.

Carlos of Illuminations completed the installation of the approved landscape lighting projects at the Ox Bottom Manor Drive entrance island and also the middle island on Ox Bottom Manor Drive. The Board would like to proceed with the other lighting projects proposed by Carlos for other common areas. Robert will e-mail the pricing to the Board members for a vote.

Motion by Sharon: Proceed with project expenses up to $3,000.00 for the two designated areas, where Hawk Meadow dead ends and Meadow Ridge at Ox Bottom Manor.
Second: Frank
Vote: All in favor

Other issues discussed included contacting the City concerning the low voltage of the street lights in the older sections Ox Bottom Manor, requesting the addition of street lights, having the poles repainted and reporting the drainage issue at the corner of Ox Bottom Manor & Hawk Meadow.

Bryan Seaquist and Steve Spook will work on estimates for landscaping improvements for the Spanish Moss entrance. Marie will find out how close to the road the City will allow the installation of plantings along the Spanish Moss strip.

Grounds Maintenance Contract:
The current contract with Eagles Eye Landscaping & Irrigation will expire on February 28, 2004. The Board will continue with Eagles Eye after the expiration date on a month-to-month basis until new bids are requested and accepted.

Annual Meeting & Election:
The annual meeting is scheduled for Tuesday, February 24, 2004 at 6:30 p.m. at the Hawks Rise Elementary Cafeteria. The cost to rent the premises and pay the custodian will be $80.00. Marie will mail the notices to include the absentee ballot and proxy form.
Steve Stolting and Bryan Seaquist volunteered for the nominating committee. The committee will submit 5 names to be listed on the ballot. Nominations will also be accepted at the meeting. Sharon, Robert, Frank and Steve Spook all volunteered to have their names placed on the ballot.

All bills submitted were approved.

Meeting adjourned.